Starting out
  • Enter your username and password (these are case sensitive). If auto correct is activated in the browser, pass wording will be saved.
  • There are two views of the iPortal:

Admin view:
Public view:

*There are 3 available templates: Add article, add website, or add link.
These templates are slightly different dependant on the materials being added.

The article template includes citation information as well as a link to Ulrichs (to determine correct journal title and ISSN information). (used for eg: Articles>Databases / Articles>General / Articles>Scholarly, peer reviewed )

The add a link template also includes some citation information. (used for eg: Ebooks>Chapters / E-books>Documents & presentations / E-Books>E-Books / E-Books>Restricted Access

The add website template allows for basic information to be added without citation. (used for eg: Web Sites>Governmental / Web Sites>Organizations / Web Sites Personal / Web Sites>Tutorials & Quizzes / Web Sites>Virtual Exhibits)

NOTE: An entry can be changed after it has been entered by changing the resource type. Switching the resource type will automatically place the entered date into the correct template.

Data is input based on a combination of AACR2 rules, metadata standards and past practice.

Data entered for materials is taken from the materials themselves (ie books, journal articles, documents). If materials are indexed by some other means there may be other information provided that we can use to populate the templates but it will need to be encased by []. Only information on the actual materials that can be verified is entered as it is seen (or heard). The use of [] are limited to the following fields (title, author, contributor, citiation information, publication date). [] are not necessary in the description or coverage. Note: there are some excepts when the [] are not used in the citation fields. See Citation section.

Open access materials are preferred for entry, allowing more users access and less restrictions. If we can find an open access version of an e-book or journal article, we will send the user to that link as opposed to using SFX restrictions AND as long as the web source is considered a 'trusted' source. Predatory publisher sources are not used and anything that is known to violate copyright is avoided as well.

If material is only found via SFX then we always check the SFX box. We should not provide direct (but restricted )linking to our vendors. This can cause problems for database maintenance and also prevents any of our link resolver institutions access via the iPortal. The exception is when the SFX link does not provide a reasonable route to the material and the patron will have a hard time finding the correct journal article then we will provide a direct link. For example if SFX access takes to a table of contents for the issue or even the journal homepage, we consider this to still be a reasonable route for patrons to get to the materials.