Geographic Location

Make a concerted effort to determine if the article is significantly about a place or places. If the information is not apparent, leave this field empty. The article should mention the place(s) name(s) in a substantive way. Be aware that Coverage refers to spatial geography not linguistic groups. Pay particular attention to records created pre-2005 as Coverage may be blank and need a place added, if applicable.

If the article is about a particular place in Canada or the U.S., enter the city or town name, reserve name, etc. followed by the full province/state. You may see earlier entries with only an abbreviation (SK, AB etc) but that policy changed.

There may be some instances where you may wish to clarify. EX: Washington (DC)

If you are entering a Province or State alone, write out the entry in full. EX: Saskatchewan, Ontario, Oregon, Washington, etc.

Do not include the country after place names, but the country alone is acceptable. EX: Canada, United States, New Zealand, etc.

  • * * * Try to avoid broad region terms such as Great Plains, Northwest Coast, New England, or North America, Central America, The Maritimes, Inuit Nunangat (regional term for Inuvialuit, Nunavut, Nunavik, and Nunatsiavut)

November 2017 NOTE:
An update regarding coverage when addressing materials for the Canadian northern regions.
Here is a link to the government map for the north: (this prints off quite nicely if you want a paper copy!)
The 4 regions are Inuvialuit, Nunatsiavut, Nunavik and Nunavut
If material speaks about these regions, use them as the coverage. If material speaks about a specific city, use the city and the geographical location as well as adding another entry for the region.
You can search this site to determine geographic locations for Canada:
Cambridge Bay, Nunavut
Sachs Harbour, Northwest Territories (Inuvialuit)
Salluit, Quebec (Nunavik)
Rigolet, Newfoundland and Labrador (Nunatsiavut)
By using both region and geographical location, patrons will be able to search by either in the future (yeah when we have a new system hopefully!)
For interests sakeā€¦.Inuit Nunangat is an Inuit term which encompasses all the land, ice and water of the Canadian north. We would not use this term as a coverage field.

[During the training period, pass examples of articles with the names of broad regions to your supervisor or iPORTAL Staff.]

Add multiple places by clicking on the plus sign. Another coverage field will open. Try to add every (within reason) place possible.

For First Nations Locations refer to the list of reserves. The list includes: Manitoba, Saskatchewan, Alberta, British Columbia, Yukon, and Northwest Territories. Since the eastern part of Canada is not currently in the drop down list, try to ensure that the reserve/First Nation is incorporated into the description or used in the coverage field.

Reference Sources

Getty Thesaurus of Geographic Names Online

Canadian Geographical Names Database (CGNDB)

Canadian Postal Code Abbreviations

United States Postal Code Abbreviations