Fill in ALL of the journal citation information before clicking on the "FIND IT" button to ensure that the link works.

1. For New Journal titles, enter the journal name as it appears on the article or in the citation for the article. Check the iportal for entry of titles previously already entered for consistent format.

In the Journal Title field, use the title form as it appears on the first page of Bowker's online Ulrich's resource. For example, include "The" if Ulrich's includes it.

When a search on Ulrich's is unsuccessful, omit or add in the leading article and try another search on Ulrich's

  • Example: The Canadian Geographer

Do not include subtitles found on the second page of Ulrich's even though they may amplify the journal's title. (there are several exceptions to this rule IE: NAIS or IK as stand alone titles)

Use Edition or Series information in the same way that Ulrich's does (i.e. as part of the journal title or as part of the volume description).

  • Example: Report Newsmagazine (Alberta Edition)

The Journal Man is a special case as the name has changed significantly. Search Ulrich's by using the ISSN (0025-1496) rather than the title Man and read the second page of Ulrich's for an explanation of the changes to this journal.

2. Try to find the ISSN and/or E-ISSN for the journal. There are 3 tools on the add form to assist you: Ulrich's, our OPAC, and our Electronic Journal Database (EJDB).

Try Ulrich's first by clicking on the ULRICH's TAB beside the Journal title field, or by going to [].
Locate the ISSN on the resulting page, or enter the journal title in the quick search box at the top of the screen. Copy and paste the ISSN into the appropriate field. These sources do not always provide the most up-to-date information especially for open access online journals. For these the journal website usually provides the ISSN. It is sometimes hidden in the general information about the journal itself and not always obvious on the journal homepage.

If you can not find and ISSN anywhere, then enter 0000-0000 in the ISSN field. This will ensure that the citation information displays in the record. If the print ISSN field is left blank, the citation information will not display in the record.

SFX Usually links to the journal record via the ISSN so there needs to be something in this field. Occasionally if an online journal does not have a print ISSN, you may need to put the E-ISSN in the first ISSN box for SFX to link properly. Can be trial and error to ensure that SFX can access the journal article.

There may be some exceptions to these steps.

For example: SAIL…

3. Resource Type

Next, while you have Ulrich's open, figure out if the journal is peer reviewed or not. (see the icons next to the journal title in Ulrich's and corresponding legend).

Change the drop down box to the correct resource type:
a) Articles - General
b) Articles - Scholarly, peer-reviewed

4. Enter volume number

Put in the corresponding volume number. Some journals have two volume numbers. Follow the formatting on the journal. Some vendors have problems accessing the correct article when it is a 2 volume designation. In special circumstances, we can direct link to the article and leave it restricted but it is not preferred to do so.

  • Example: Volume 12/13

5. Enter the issue number

Put in the corresponding issue number. Some journals may have two issue numers. Follow the formatting on the journal.

  • Example: Issue 203/204

NOTE: convert all Roman numerals to numerical in all fields.

6. Enter year, month, day

Enter the date information that you have available. Most journals have just the year, but some include the month and day as well. If there are two years, match the formatting on the journal. For example, 2000/2001 but supply the full final year if the journal uses 2001/02.

Some journals will show multiple months like Jan/Feb or Jan-Mar. Spell out the month names in full.

  • Example: January/February or January-March

7. Season

Enter the season: Winter, Spring, Summer, Fall. Sometimes there are two seasons. Use a slash between the seasons.

  • Example: Winter/Spring

8. Edition / Special Issue

Enter the name of the edition.

  • Example: Powwow Issue, Special Issue, Supplement, or New Series

9. Pages

Enter the page numbers. Sometimes you have the start and end page, but other times the pagination is irregular. Enter everything that you have.

  • Example: 53, 8-9, 145-154, etc. (remember to expand the last page number even when it is abbreviated in the source: e.g. 145-54)

If the first page does not show a page number then include it in brackets. Ex: [45]-56. Note that for some SFX entries, using the [] will cause problems for returning the entry from certain vendors. Certain vendors require very specific citation information to return the exact article otherwise they may return a table of contents or even a journal homepage. If this is the case, omit using the [] for paging information.
If the journal article is only in html format, the paging maybe unknown. In this case, use [?] for the paging.

Do not go to extraordinary lengths to determine the end page. When there are no ending pages indicated, but it appears that the article is longer than a single printed page, use the following convention: 540-[?]

The Following are some examples of unusual citations:

  • Saskatchewan Indian, Vol. 29, No. 2, Powwow Issue, 1999, pp. 3,6-7,15,17,19
  • Saskatchewan Indian, Vol. 10/11, December/January 1985/1986, p. 53
  • Saskatchewan Indian, Fall 1987, pp. 8-9
  • Saskatchewan Indian, Special Edition, July 1985, p.47

Example of monographic series: 34629
Example of journal section as 1 pdf: 36885